The Station’s Ultimate Party Guide
Because running out of wine is not an option.
Start with a Plan
Hosting a great event starts with thoughtful timing and intention.
- Send invites 2–3 weeks ahead for casual gatherings, 6–8 weeks for larger events.
- Pick a theme or vibe (e.g., backyard casual, cocktail chic, dinner with friends).
- Create a loose timeline for the night: welcome drinks, food, entertainment, last call.
How Much Alcohol Do You Need?
The golden rule of party planning: expect to serve 1 to 1.5 drinks per guest, per hour. Over a 4-hour event with 20 guests, that’s 80–120 drinks total.
Let’s break it down by category:
🍷 Wine
- Serving Size: 5 oz
- Glasses per Bottle: 5
- Rule of Thumb: 1 bottle per guest for a 4-hour party
- Balance: 60% white, 40% red (adjust seasonally or per guest preferences)
🍺 Beer
- Serving Size: 12 oz
- Estimate: 1 beer per guest per hour
- Pro Tip: Include a mix—light, craft, fruity and maybe a few seasonal or local brews
🥃 Spirits
- Serving Size: 1.5 oz
- Drinks per 750ml Bottle: ~16
- Plan for: 1 cocktail per guest per hour
- Stock a variety: vodka, bourbon, gin, tequila, rum + mixers (tonic, soda, juice, citrus juices, syrup) and garnishes (lemons, limes, cherries)
Don’t forget the details
- Glassware & cups (2–3 per guest minimum)
- Garnishes & bar tools (citrus, herbs, shaker, strainer)
- Coolers or ice buckets for self-serve stations
- Non-alcoholic options for designated drivers or day-after hydration
- Serving trays or signage for food and drink pairings
- Trash & recycling bins (you’ll thank yourself later)
Party Like a Pro
- Greet guests at the door with a drink or a smile—it sets the tone.
- Have one "wow" drink—a signature cocktail or wine pick with a story behind it.
- Don’t play bartender all night—set up a self-serve station with labeled mixers.
- Over-prepare, under-stress—pre-batch where you can and keep a buffer.
- Lighting, music, and flow matter—set the vibe just as much as the menu.
Ready to Plan Your Next Party?
Stop by The Station to speak with our team—we’ll help you choose the perfect mix of wine, beer, spirits and party accessories to make your next shindig stand out.